Data protection information for the company

Status January 2025

The protection of your data is of particular concern to us. We will only ever use your data within the limits of the Federal Data Protection Act and the General Data Protection Regulation.

1. responsible body
2. Data Protection Officer
3. What data do we process?
4. For what purpose do we process this data?
5. What else do we do with your data? Do we pass it on to others?
6. How long do we store your data?
7. What rights do you have?
8. Information on your right to object

1. responsible body

digitalSee GmbH
Berliner Straße 52e
38104 Braunschweig
Phone +49 531 18050850
info@digitalsee.com

Local Court of Braunschweig
Register number HRB 207274

We are represented by the managing directors:

Joachim Fricke
Gunhard Keil

2. data protection officer

Attorney Johanna Feuerhake
Obere-Masch-Str. 22
D-37073 Göttingen
Tel: +49-(0)-551-5311924
Email: info@anwaltskanzlei-feuerhake.de

3. which of your data do we process?

We, digitalSee GmbH (hereinafter referred to as digitalSee), process, for example, the following personal data of business contacts and interested parties:

– Name and address
– Telephone numbers (landline and mobile, if available)
– E-mail address (if available)
– Bank details are recorded as voluntary information

4. for what purpose do we process your data?

The GmbH processes personal data (hereinafter referred to as “data”) of members, business contacts and interested parties.

In the case of interested parties, data processing is carried out in order to communicate with you in a timely manner and to provide you with the information you have requested. The legal basis for the processing of data is Art. 6 I lit. f) GDPR (legitimate interest).

If you conclude a contract with us as a business contact, e.g. for the delivery of goods, the provision of a service or the creation of a work, we process the data provided by you for the purpose of processing the contract. The legal basis for business contacts is Art. 6 I lit. b) GDPR (fulfillment of contract) and Art. 6 I lit. f) GDPR (legitimate interest) in order to be able to make any claims or claims arising from the contract within the limitation period.

In some cases, data is processed beyond the above purpose on the basis of Art. 6 I lit. c) GDPR (legal obligation) if we need it to comply with our obligations under tax and commercial law and retention periods.

In addition to the data collected by us, we also process contact data that can be viewed publicly on websites. This is also done to fulfill our corporate objectives on the basis of Art. 6 I lit. f) GDPR (legitimate interest).

5. what else do we do with your data? Do we pass it on to others?

If we commission third parties with the processing of data on the basis of a so-called “order processing contract”, this is done on the basis of Art. 28 GDPR.

a) Direct advertising

For this purpose, we reserve the right to use your data as permitted by law during and after fulfillment of the contract, even in the case of a long-standing interest, on the basis of Art. 6 I lit. f) GDPR (legitimate interests).

For this purpose, we may send you information by post and – insofar as we are permitted to do so under Section 7 III UWG – information by email. We may transmit the necessary data (name and address, email address if applicable) in encrypted form to a service provider who processes it on our behalf in order to send the advertising mailings. You can object to the storage and use of your data for this purpose at any time using the contact details provided.

b) Tax office

We also send invoices from your company to us, which may contain your business contact details, or our invoices to your company, which have been sent for your attention, to a tax office. Our legitimate interest in this is effective and competent accounting by specialists and streamlining of the administrative workload within our company within the meaning of Art. 6 I lit. f) GDPR. Furthermore, the data contained in the invoices may be transmitted to the tax office. This is done to fulfill our legal obligations, so the legal basis for this is Art. 6 I lit. c) GDPR. Furthermore, we may transmit your data contained in the invoices to a tax office for the purpose of financial accounting.

c) Debt collection agency or law firm

In the event that you are in arrears with the payment of the invoice amount, we reserve the right to pass on your above-mentioned data to a debt collection agency or a law firm, if necessary to courts and public authorities, in order to enforce our claims, on the basis of legitimate interests in the enforcement of claims within the meaning of Art. 6 I lit. f) GDPR. d) Credit institution or bank

We transmit the payment data provided for contract processing in encrypted form to the payment service provider selected by you or commissioned by us or to the credit institution commissioned with the payment. If you already have a customer account with a payment service provider, you will be asked to register with them during the ordering process. In this case, the payment service provider will process your data and the privacy policy of the respective payment service provider will apply. The legal basis for data processing is Art. 6 I lit. b) GDPR.

e) Microsoft

Our entire IT is cloud-based. Our legitimate interest here is the simplification and efficiency of our company. The legal basis is Art. 6 I lit. f) GDPR. Our current IT service provider is: Microsoft Corporation, One Microsoft Way, Redmond WA 98052- 6399, USA. We have concluded an order processing contract with Microsoft that contains EU standard clauses. Microsoft has publicly committed to complying with the Privacy Shield Principles and has certified its compliance in accordance with the requirements. Microsoft has certified to the US Department of Commerce that it adheres to the Privacy Shield Principles and has submitted its self-certification to the EU-US and Swiss-US Privacy Shield. Further information can also be found at: https://www.microsoft.com/de-de/privacy

6 How long do we store your data?

We store data or documents for a maximum of 10 years, with the following restrictions:

– We can only delete or destroy your data as soon as the retention periods under tax and commercial law have expired.
– We may still need your data to protect our legitimate interests within the meaning of Art. 6 I lit. f) GDPR in order to assert or defend against any legal claims in connection with the contract between us or the membership.

7 What rights do you have?

a) Right to information

You have the right to request confirmation as to whether personal data concerning you is being processed by us and the right to information about your personal data processed by us in accordance with Art. 15 GDPR.

b) Right to rectification

You have the right to rectification, but also completion, of your data in accordance with Art. 16 GDPR.

c) Right to erasure

You have the right to immediate deletion of your personal data (“right to be forgotten”) in accordance with Art. 17 GDPR,

– if they are no longer required,
– if you have objected to processing,
– if you have objected on grounds relating to your particular situation and our legitimate interests do not override yours,
– if the data are processed unlawfully,
– erasure is necessary for compliance with a legal obligation.

d) Right to restriction

You have the right to restrict the processing of your personal data in accordance with Art. 18 GDPR,

– if you contest the accuracy of your personal data and while we verify the accuracy of your personal data,
– if the processing of your personal data is unlawful,
– if your data is no longer required by us, but you need it to assert, exercise or defend legal claims,
– if you have objected to the processing of your data and it is still unclear whether our legitimate interest prevails.

e) Transferability

You have the right to data portability in accordance with Art. 20 GDPR.

f) Revocation in the case of processing based on consent

If we process your personal data for certain purposes on the basis of your consent, you have the right to withdraw your consent at any time with effect for the future.

g) Right of objection

You have the right to object to the processing of your personal data if the processing is based on our legitimate interests and there are grounds relating to your particular situation. In the case of direct marketing measures, you have this right to object at any time and without restriction, see also section 8 (“Information on your right to object”).

h) How do I exercise my rights?

You can exercise all your above-mentioned rights, for example, by sending an e-mail to us at: info@digitalsee.com . Further contact details can be found above under point 1.

i) Right of appeal

You also have the right to lodge a complaint with a supervisory authority, in particular with the State Commissioner for Data Protection of Lower Saxony, who is responsible for us:

Barbara Thiel, Prinzenstraße 5, 30159 Hannover
Phone: +49 (0511) 120 45 00
Email: poststelle@lfd.niedersachsen.de

You are also free to lodge a complaint with the supervisory authority of your place of residence. You can find a list of the state data protection officers at:
www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html

8. information on your right to object

Right to object to direct marketing
If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you in accordance with Art. 21 II GDPR.

Right to object to processing based on legitimate interests
If we process your personal data based on legitimate interests, you also have the right to object to such data processing on grounds relating to your particular situation.

You can send your objection at any time and informally to the contact details given in section 1